MINUTES OF THE LAKE BARCROFT ASSOCIATION
BOARD OF DIRECTORS

December 14, 2011

The meeting of the Board of Directors of the Lake Barcroft Association (LBA) was called to order at 7:30 p.m. by President Warren Russell at 6425 Lakeview Drive, Falls Church, Virginia. Those present were LBA Directors Warren Russell, Cindy Waters, Sally Determan, Mark Cavich, Kim Smith, Betsy Washington, Steve Klein, Pat Payne, Regina Derzon, Diane Smalley, Eva Kosztarab and Alice Rowan. Jim Kilbourne was not present. Lake Manager Chris Lawson was also present.

The minutes of November 9, 2011 were approved as presented.

OPENING MATTERS: Sally referred to an email she sent governing beach, boating and water safety rules to the Board for review. Sally remarked that she had received some minor changes to the documents, and suggested that the Board members continue to provide other suggestions to her. The Board should consider any and all substantive changes at the March meeting. Sally also referred to proposed anti-discrimination language she sent to the Board for consideration. The language was read out loud as follows:

“The LBA does not discriminate on the basis of race, religion, ethnicity, color, sex, sexual orientation, gender identity, disability, national origin or age in any of its policies, recommendations or actions; PROVIDED that nothing herein shall affect water and boating safety rules applicable to underage persons.”

Sally moved that the Board adopt this language to reflect what is already the policy of the LBA. Alice seconded the motion. The Board voted unanimously in favor of the motion and it passed.

OLD BUSINESS

CALENDAR: The calendar was reviewed. Chris noted that the annual meeting is scheduled for February 23, 2012 at Belvedere Elementary School. Sally noted that Kevin signed his employment contract for 2012, which includes a retention signing bonus of $5,000.

EXECUTIVE SESSION:

The Board voted to retire into executive session to discuss the Lake Manager’s salary and contract. The Board voted to resume an open session at 9:10 p.m.

The following deliberative matters are reported out of executive session:

(1) A motion was made and seconded, and the Board voted to award an unconditional bonus of $8,000 immediately to Chris Lawson for 2011 for her work as Lake Manager. Alice voted no. Warren did not vote. The motion passed.

(2) A motion was made and seconded, and the Board voted to enter into negotiations with Chris Lawson to renew the Lake Manager’s contract for two years at a base salary of $62,000 per year, which is an increase of approximately $20,000 from her current base salary with a cost of living raise for 2013.  The increase in pay reflects Chris Lawson has gone from part time to full time employee and is being compensated accordingly.  She continues to receive a 15% commission on all newsletter advertising. Cindy, Steve, Mark, Betsy, Pat, Regina, Diane, Eva voted in favor. Alice voted no. Kim abstained; Warren did not vote. The motion passed.

(3) Steve made a motion and Pat seconded that the Board approve the 2012 Budget. Alice voted no. Kim abstained. The motion passed and the budget was approved.

NEW BUSINESS

MEMBERSHIP COMMITTEE: Diane referred to a proposed form to be mailed with invoices, requesting volunteer commitments.

PUBLICATIONS COMMITTEE: Mark stated that Bob Gonzales is working on a new contractor’s list. Sally asked how much pre-packaged software for calendaring would cost; Mark will check into this.

** ACTION ITEM ** Mark will inquire into the cost of software for a build-out calendar.

ARCHITECTURAL REVIEW COMMITTEE: Steve inquired regarding settlement inspections. Sally responded that it is impractical to inspect every house that goes on the market. She suggested use of a notarized statement to be signed by sellers stating they have made no improvements requiring ARC approval. Eva stated she had called outside counsel and the attorney’s opinion was that the homeowner had the burden to prove s/he had received any necessary approval for renovations. Sally suggested that when a house is listed for sale, an inspector could be hired to check for any major renovations and ask the homeowner whether s/he made the renovation. Such inspections cost approximately $100.

There being no other business, the board voted to adjourn the meeting at 9:30 p.m. The next meeting is January 11, 2012.